Negotiate time directly in Gmail to schedule meetings faster

July 11, 2023, 1:51 pm

What’s changing

We’re adding a feature into Gmail that helps you find convenient 1:1 meeting times with others much quicker. This is especially useful when scheduling time with customers, partners, or people in your organization whose Google Calendars are not visible to you.

While composing an email, you will see a new Calendar icon with all Calendar-related actions consolidated and easily discoverable. You can:

Offer times you’re free: This option opens up your calendar on the right. You can select and insert proposed meeting times directly from your calendar into the email without leaving Gmail. The recipient of the email can then review the proposed times and select one directly from the email to automatically get an email with a calendar invite.
Create an event: This is a quick way to schedule a meeting and share the event information back in the email. Starting the flow opens up a calendar event creation on the right with the recipients and title pre-filled from the email. An event summary will automatically be inserted into the email body for easy sharing. Previously, this feature was available in the three-dot menu on top of the email conversation view.

Who’s impacted

End users